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We are seeking an experienced Administrative Assistant to provide high-level administrative support and ensure efficient office operations. This role supports managers and employees through a variety of tasks related to organization, communication, and coordination. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:
Perform general clerical duties, including answering phones, responding to emails, and managing correspondence.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare reports, presentations, and documents as requested.
Maintain filing systems (electronic and paper) and update records accurately.
Greeting visitors and managing incoming and outgoing mail and deliveries.
Monitor and update Facilities Maintenance schedule.
Schedule events and luncheons.
Support budgeting, purchasing, and expense tracking processes.
Coordinate office supply inventory and reorder materials as needed.
Assist with special projects, events, and functions, including socials, vendor lunches, and specialized training.
Maintain compliance with all applicable policies and procedures and global standards.
Adhere to Health, Safety, and Environmental policies.
Participate in department meetings, training, and functions as requested.
Meet job expectations, including attendance and punctuality.
Perform other duties as assigned.
Education:
High school diploma or equivalent required.
Experience:
3+ years of administrative or office support experience.
Minimum Qualifications:
Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, DocuSign).
Ability to write routine reports, analyses, and correspondence.
Strong verbal and written communication skills with a high standard of professionalism.
Excellent planning, organizational, and time management skills; ability to prioritize tasks effectively.
Effective problem-solving skills and ability to provide workable solutions.
Ability to work independently with minimal supervision.
Attention to detail and results-oriented mindset.
Flexibility to adapt as priorities change.
Ability to handle sensitive/confidential information with discretion.
Work Environment:
Typical office setting; occasionally required to lift up to 20 lbs.
Must be able to work overtime as workload dictates.
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.
