TRS Craft Services is looking for an experienced and dependable Admin Assistant for our client in Lebanon, IN

Admin Assistant, Lebanon, IN

Schedule:  Monday - Friday 10hrs daily
Summer Schedule: 7:00AM – 5:30 pm
Winter Schedule: 7:30AM – 6:00 PM
Pay Rate: 26.50+ DOE
Duration: 24+months

Position Summary:

Position Duties and Responsibilities:

• Report scheduling and validate completion, internal and external
• Consolidation of reporting
• Project file index
• Meeting scheduling
• Look ahead scheduling
• Office supplies min/max
• Team works schedules
• Local and regional vendor set up/correspondence
• Organizational charts, internal and external
• Contact lists
• Manage all Project Record Keeping

Skills and Qualifications

•  3 - 5 years Project Admin Assistant experience in construction.
• Strong decision-making skills.
• Proficient in Excel, Word, and Outlook.
• Must be able to manage inventory supply.
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
• Must be self-motivated and able to work unsupervised.
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines.
• Ability to attend to detail and work in a time-conscious and time-effective manner.

Physical Demands and Work Environment

• Generally indoor office workspace.
• Various levels of environmental conditions include but are not limited to project worksites and vendor/client facilities which may have temporary office space, moving mechanical parts and vibration; high, precarious places; fumes or airborne particles and extreme temperatures and high noise levels.